Email signature
Enter your details, preview your signature, and copy it into your email settings.
Your details
Your details stay in this browser tab. Blank optional fields are omitted from your signature.
Signature preview
Your signature updates as you edit your details.
How to install
- Enter your name, position, work email, and phone numbers.
- Click Copy signature, then use normal Paste (Ctrl+V or ⌘V) in your email app’s signature editor. Avoid “paste as plain text.”
- Save it, choose it for new emails and replies, and send yourself a test email to check the logo, links, and spacing.
Gmail on a computer
Open Settings → See all settings → General → Signature. Create a new signature and paste into its editor. Under Signature defaults, select it for new emails and replies, then click Save Changes at the bottom of the page. Gmail instructions
Outlook
New Outlook / Outlook on the web: Open Settings → Accounts → Signatures. Add a signature, paste it, select when it should be included, and save.
Classic Outlook for Windows: Open a new email → Signature → Signatures. Choose New, paste into the editing box, and set the defaults for your email account. Save with OK.
Outlook for Mac: Open Outlook → Settings → Signatures, create a signature, paste it, and choose the default for your account. Windows and web instructions · Mac instructions
Apple Mail on a Mac
Open Mail → Settings → Signatures. Select your work account, click +, and name the signature. Turn off “Always match my default message font” to preserve its formatting, then paste into the editor. Choose it as the account’s default signature. Apple Mail instructions
How do I update my details later?
Return to this page, enter your updated details, and copy the signature again. Replace your saved signature in your email app. The company logo and styling are fixed for consistency; changes here do not automatically update a signature you already installed.
The logo is missing or the formatting looks different
Allow remote images if your email app asks. Paste into the signature editor using normal Paste, with formatted / HTML email enabled. If the copy button cannot access your clipboard, it selects the signature so you can press Ctrl+C or ⌘C yourself. You can also download the signature HTML, open it in a browser, and copy the rendered signature from there. Each email app can adjust formatting, so check a new message and send a test email before using it.
Will it work on my phone or another email app?
Set up and check the formatted signature on a computer first. Email apps vary, and mobile apps can use separate signature settings. Check a message sent from your phone as well. For another app, look for its formatted-signature editor; if it only accepts plain text, the logo and layout will not be retained.